Can exports be scheduled with Transaction Pro Exporter for QuickBooks Online (QBO)?
When exporting transactions and lists from QBO with Exporter, there is the option to configure and schedule the exports. The schedule can be one time or recurring. This option allows the export schedule to be configured and allows data to be exported on regular intervals without having to initiate them in Exporter.
Below are the steps to set up a scheduled export.
Step 1: Get Started
To get started, launch the Transaction Pro application by going to importer.transactionpro.com and signing in with the appropriate Intuit account.
Step 2: Select Transaction Pro Subscription
Select the QBO Company from which the export is required by clicking GO TO APP beside the correct TPro subscription (if more than one subscription).
Step 3: Subscription Details Page
Click EXPORT to open the Exporter.
Step 4: Schedule Export
On the left side of Exporter, click SCHEDULE EXPORT.
Step 5: Define Scheduled Export
Click the ADD NEW button to define a new scheduled export. This will open a screen to capture the required export options and export schedule.
Step 6: Set Data Filters
Select the Export Type. Supported types are:
Select Filters. The available Filters are (depending on Export Type):
Step 7: Set Export Options
Select Export Options on the right-side of the screen.
Export Options allow the following to be defined:
Export options can be saved for later exports per type of transaction.
Step 8: Configure Schedule
The schedule configuration must be set. The Scheduling Options are:
Depending on the Option selected, different variables will be presented to select.
For example, if DAILY is selected, select the Start Date and how many days before the export should recur.
Step 9: Complete Export Schedule Setup
When the scheduled export configuration is completed, click on the SCHEDULE EXPORT button.
Step 10: Export Schedule Setup Completed
The message YOUR EXPORT HAS BEEN SCHEDULED SUCCESSFULLY should appear along the top of the screen.On the scheduled date, the exported data will be received by the user creating the scheduled export via email as an attached .CSV file.
Step 11: Additional Options
If the scheduled export is no longer needed, the option exists to delete the scheduled export or mark it as inactive.
Click on the box beside the export file to select DELETE or MARK AS INACTIVE,
If marked as Inactive, the option is available to MARK IT AS ACTIVE, if needed at a later date.