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When to import Sales as Sales Receipts, Invoices or Deposits to QuickBooks?

QUESTION

What import types that should be used when importing sales into QuickBooks?

RESOLUTION

Below are brief descriptions how Sales Receipts, Invoices and Deposits work in QuickBooks.

QuickBooks Sales Receipts

Sales Receipt should be selected as an import type when the Customers pay at the same time that they place their orders.

When using the Sales Receipt import, both cash and income accounts are increased. QuickBooks does not use accounts on Sales Receipts but use Items instead. Verify that the Items are setup in QuickBooks to post to the correct accounts.

QuickBooks Invoices

Invoice should be selected as an import type when the Customers are billed and make their payments after the products/services have been provided.

When using the Invoice import, both accounts receivable and income accounts are increased. The same as with Sales Receipts, QuickBooks does not use accounts on Invoices but uses Items instead. Verify that the Items are setup in QuickBooks to post to the correct accounts.

Transaction Pro Importer also supports importing Receive Payments. If there will be a file that contains the payments, these type of transactions can be imported and linked to their respective Invoices.

QuickBooks Deposit

If Accounts are used instead of Items on the income imports, Deposit should be selected as an import type.

Deposit transactions cannot be viewed in the Customer center nor will the Customer name appear on the check register. This type of import is most often used for contributions.

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  • 06-Jul-2019
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