Below are the instructions to import JOOR sales transactions into QuickBooks Online (QBO) as an Invoice using Transaction Pro Importer.
After downloading your sales file from JOOR, log into QBO.
Log into Transaction Pro Importer and select to IMPORT.
CHOOSE IMPORT TYPE: Select INVOICES as your import type by clicking on the box, which take you to the next window.
UPLOAD FILES: On this window, either DRAG AND DROP into the gray box your file to import or click in the gray box to BROWSE AND ATTACH your import file. Importer can import any flat file format into QBO such as .csv, .txt, and Excel.
BEFORE ATTACHING FILE
AFTER ATTACHING FILE
Click SELECT FILE AND SHEET in the lower right-hand corner to proceed to the next window.
SELECT FILE AND SHEET: If your workbook has multiple worksheets (tabs) and/or if you have attached multiple files, you will see a list of the all available options to import. You can only work with one worksheet in one workbook at a time. Therefore, select the workbook and worksheet combination that contains the data that you wish to import by clicking the SELECT SHEET button next to the correct one.
MATCH COLUMNS: On this window, you will tell Importer what columns in your import file contains what data for available QBO fields.
Any field that has a blue asterick (*) is a required field that must either be included in your import file or have a default value assigned to the field.
Each field has two options for mapping. You can enter information in either column but never both.
(NOTE: A predefined map that matches the mapping demonstrated below is available as an attachment to this article to download and use in Transaction Pro. Save the map download to your desired location and then when on the mapping window of Transaction Pro, click UPLOAD MAPPING OPTIONS to select the predefined map and add to your available saved maps).
The suggested fields to map at minimum to import your order information from JOOR are:
Once you have completed your map, click SAVE MAPPING OPTIONS on the left-hand side of the window. You may save the map as any name that you choose. You may save an infinite number of different maps for each import type and access the different maps by selecting the dropdown button for CHOOSE SAVED OPTIONS.
Click PREVIEW AND IMPORT to proceed to the next window.
PREVIEW AND IMPORT: This window provides you with a preview of your data, showing what data is importing into which QBO field.
You may deselect any data row that you do not wish to import by clicking the box in the first column for the row.
You may select OPTIONS for your import, if necessary
To select OPTIONS, click the last button along the top of the data grid.
The OPTIONS that you may want to select are:
Return to the TRANSACTION TO IMPORT by clicking on the tab along the top of the window.
Click IMPORT in the lower right-hand corner to begin the import into QBO.
A confirmation window will appear to confirm that you are ready to import. Click YES to import or NO to return to TPI to make changes.
If the data imports without any issues, the data will move to the IMPORTED TRANSACTIONS tab with a message displayed in green along the top saying your import was successful.
You may download an import log by clicking on either the EXPORT TO EXCEL tab or SEND TO EMAIL tab.
If Importer finds any issues with your import data while validating with your QBO data, a message will appear along the top of the TRANSACTION TO IMPORT tab in red, explaining what issue has been found. Be sure to click on one of the highlighted cells (highlighted either red or yellow) to receive the specific error message.
It could be possible that some data will import, and other data will not. If this is the case, all data that imported successfully will be moved to the IMPORTED TRANSACTIONS tab, and only the data that failed to import will be found on the TRANSACTION TO IMPORT tab.
You can make changes directly to the import data on the TRANSACTION TO IMPORT tab, correcting any data as necessary.
Once you have corrected the data that did not import, you may click IMPORT again to import only the data on the TRANSACTIONS TO IMPORT tab. The data on the IMPORTED TRANSACTIONS tab will not re-import.
Verify in QBO that your Invoices imported correctly. You can find the most recent transactions entered or imported into QBO by click on the magnifying glass in the upper right-hand corner of the QBO window.